Letter sub-paragraphs alphabetically and indent four spaces. Use 1-inch margins for the top, sides and bottom. If you use sub-paragraphs, you must use at least two.
Place two spaces after the number or letter header. The format for dates must remain the same throughout the memorandum.
Print on both sides of the paper if the letter is longer than one page. The Army sets high standards and provides specific guidelines for non-ambiguous, clear writing in Army Regulation"Preparing and Managing Correspondence. Paragraphs should not be more than 10 sentences.
Do not use periods after abbreviated words in an address. Underneath your rank, enter your position in title case. The date must be formatted as a numbered day of the month, the abbreviated name of the month and a two-digit year or as a numbered day of the month, the full name of month and a four-digit year.
Continue to type the entire heading in capital letters. Number paragraphs if you have more than one. Use active voice and concise, organized sentences.
You can also choose to download a letterhead template see Resources. For correspondence references, state the type, origin, office representation, date and the subject of the correspondence.
Underneath your name, enter your rank. Tip Capitalize all ranks and positions. Use abbreviations and brevity codes authorized in AR The template has the seal of the Army and the appropriate point Times Roman font setting.
Close the memorandum by pressing "Enter" five times and with the tab button set on the default setting, press "Tab" six times. Take the time and effort to produce quality memorandums that get critical information to your recipients quickly and competently.
You will need to unzip or extract the file after download.
Once you have completed the heading, save the file to your hard drive as is. Include title, date and number for publications. Press "Enter" three times, and start the body of the memorandum with a short, concise, to-the-point sentence, followed by the main idea or the reason for writing.
Save the file to your hard drive. Number or letter the second and third sub-paragraphs in parentheses, and indent eight spaces. An Army memorandum should allow for rapid reading and be free of grammatical and mechanical errors. Change your font to non-bold lowercase point Times Roman font, and make sure your text is right justified.– Water & Sanitation Infrastructure Planning Spring Writing effective policy memos What is a policy memo?
A policy memo is a document that provides analysis and/or recommendations for a particular. Preparing and Managing Correspondence o Changes letterhead policy for preparing correspondence.
o Removes the requirement for placement of a file number after the office symbol The Army Writing Style, page 7 Goal • 1–43, page 7 Standards for Army writing • 1– Sep 17, · Expert Reviewed.
How to Write a Memo. Five Parts: Sample Memos Writing the Memo’s Heading Writing the Body of the Memo Finalizing the Memo Using Memo Templates Community Q&A Memos are a great way to communicate big decisions or policy changes to your employees or colleagues%().
Jul 08, · Policies, Memos and Regulations. Adjutant General. Equal Opportunity.
Accommodation Religious Practices, EO Policy Letter, TRADOC Memo, dtd 22 Dec 05 ; Prevention of Sexual Harassment, TRADOC Memo. Management Preparing and Managing Correspondence Headquarters Department of the Army Washington, DC 17 May Preparing and Managing Correspondence *Army Regulation 25–50 Effective 17 June The Army Writing Style, page 6 Standards for Army writing † 1– Policy memo writing assignments are intended to promote the following learning outcomes: Help students learn how to write academically rigorous, persuasive papers about a specific “real-world” issue; Learn how to choose and craft a document’s content based on the needs of a particular audience [rather than for a general readership].Download